Categories
VECHS Program

Fingerprinting and Background Checks on Athletic Coaches in Florida

We have been fingerprinting the staff in several recreation centers and municipalities throughout the South Florida. Employed and Volunteering athletic coaches were among the individuals we screened for Level II clearance. For general view and considerations we elected to post the law on required screening for athletic coaches in Florida.

Florida Statute 943.0438 Athletic coaches for independent sanctioning authorities.—

 

(1) As used in this section, the term:

(a) “Athletic coach” means a person who:

 

1. Is authorized by an independent sanctioning authority to work for 20 or more hours within a calendar year, whether for compensation or as a volunteer, for a youth athletic team based in this state; and

2. Has direct contact with one or more minors on the youth athletic team.

 

(b) “Independent sanctioning authority” means a private, nongovernmental entity that organizes, operates, or coordinates a youth athletic team in this state if the team includes one or more minors and is not affiliated with a private school as defined in s. 1002.01.

(2) An independent sanctioning authority shall:

 

(a)1. Conduct a background screening of each current and prospective athletic coach. No person shall be authorized by the independent sanctioning authority to act as an athletic coach after July 1, 2010, unless a background screening has been conducted and did not result in disqualification under paragraph (b). background screenings shall be conducted annually for each athletic coach. For purposes of this section, a background screening shall be conducted with a search of the athletic coach’s name or other identifying information against state and federal registries of sexual predators and sexual offenders, which are available to the public on Internet sites provided by:

 

a. The Department of Law Enforcement under s. 943.043; and

b. The Attorney General of the United States under 42 U.S.C. s. 16920.

 

2. For purposes of this section, a background screening conducted by a commercial consumer reporting agency in compliance with the federal Fair Credit Reporting Act using the identifying information referenced in subparagraph 1. and that includes searching that information against the sexual predator and sexual offender Internet sites listed in sub-subparagraphs 1.a. and b. shall be deemed in compliance with the requirements of this section.

 

(b) Disqualify any person from acting as an athletic coach if he or she is identified on a registry described in paragraph (a).

(c) Provide, within 7 business days following the background screening under paragraph (a), written notice to a person disqualified under this section advising the person of the results and of his or her disqualification.

(d) Maintain documentation of:

 

1. The results for each person screened under paragraph (a); and

2. The written notice of disqualification provided to each person under paragraph (c).

 

(3) In a civil action for the death of, or injury or damage to, a third person caused by the intentional tort of an athletic coach that relates to alleged sexual misconduct by the athletic coach, there is a rebuttable presumption that the independent sanctioning authority was not negligent in authorizing the athletic coach if the authority complied with the background screening and disqualification requirements of subsection (2) prior to such authorization.

(4) The Legislature encourages independent sanctioning authorities for youth athletic teams to participate in the Volunteer and Employee Criminal History System, as authorized by the National Child Protection Act of 1993 and s. 943.0542.

Most commonly athletic coaches are screened through FDLE’s VECHS program, and in few cases cities had used own ORI numbers. If the community or recreational organization where you work or volunteer needs the proper background screening for coaches and volunteers, please contact IDENTICO today with all livescan fingerprinting or drug screening needs.

 

IDENTICO LLC is FDLE authorized Live Scan vendor serving South Florida.  With any question related to Level 2 background screening please call us at (954) 239-8590 or visit us online at www.myidentico.com for more information. We provide mobile fingerprinting services and would come to your facility to fingerprint any size groups. Visit our office located at 3948 Pembroke Road, Suite E, Pembroke Park, FL, 33021 for all fingerprinting, background screening or drug testing needs.

Categories
Live Scan Fingerprinting in Florida (General)

Mobile Fingerprinting in Florida

You have heard about mobile fingerprinting services, but not sure if this service is effective or applicable to your personal or business situation. IDENTICO LLC is FDLE approved live scan vendor with ability to serve your organization with mobile unit, at your location and at your convenience. We are not reading your mind, but if you need to complete any of the followings, then you need to contact us today:  
  • You or your staff are required to get fingerprinted on live scan equipment in order to be compliant with AHCA, DCF, Department of Elderly Affairs, Medicaid Provider Services or VECHS requirement on background screening
  • You believe that it will be great if live scan fingerprinting company will come to your location and conducts a level 2 background check on all employees in one session
  • You are located and need  fingerprinting in Miami-Dade, Broward, Palm Beach or Martin County and thinking about getting fingerprinted ASAP
  • You found out that IDENTICO doesn’t charge a traveling fee if there are 10 or more individuals to be fingerprinted at single location, but even if there are less than 10 people the traveling fee can be as less as $14
  • Don’t be surprise to find out, that our Mobile Fingerprinting unit can fingerprint up-to 85 persons/ day in one single session
  • And most importantly here is the schedule of fee for live scan submissions as well as printing on hard copy fingerprint cards:

 

–  AHCA (Agency for Healthcare Administration) Level 2 Live Scan Background Screening includes all healthcare providers – $80.00/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee.   –  DCF (Department of Children and Families) Level 2 Live Scan Background Screening. For personnel in Childcare, Mental Health, Developmentally Disabled Care, and Summer Camp programs- $62.00/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee. Consumer must present a valid OCA# number issued by regional DCF office.   –  APD (Agency for Persons with Disabilities) Level 2 Live Scan Background Screening, including CDC+, Medicaid Waiver, Support Coordinators and Group Homes$80.00/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee. Consumer must present a valid OCA# number issued by regional DCF office.   –  DOEA (Department of Elderly Affairs) Level 2 Live Scan Background Screening for Aging Network Providers & Volunteers, Long-Term Care Ombudsman Volunteers- $62/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee.   –  DBPR (Florida Department of Business and Professional Regulations). Level 2 Live Scan Background Screening for Real Estate Sales and Brokers, Real Estate Appraisers, General Contractor, Community Association Managers, Alcoholic, Beverages and Tobacco, Home Inspectors, Mold Remediation or Assessment, Talent Agents, Athlete Agents, Employee Leasing, Slot Machine, Yacht and ship brokers License Applicants-$54.25/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee.   –  DOACS (Florida Department of Agriculture and Consumer Services) Division of Licensing, Security and Firearm (D & G) License, Private Investigator (C or CC License), Pawn broker, and all other F.S. 493 applicants- $48.25/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee.   –  DHSMV (Florida Department of Highway Safety and Motor Vehicles) Level 2 Live Scan Background Screening for Motor vehicle, mobile home and recreational vehicle dealers’ licensees, Commercial driving school instructors, agents and employees- $57.25/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee.   –  Legal Name Change Petitioners in Miami-Dade, Broward and Palm Beach County Courts • FDLE criminal history expunction or sealing- $54.25/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee.   – VECHS (Volunteer & Employee Criminal History System) for qualified entities providing some type of “care” or “care placement services” for children, the elderly or the disabled- $47.25/Person for Volunteers and $54.25/person for Employees, Includes State & Federal Fees, Taxes, IDENTICO Processing fee.   -FBI criminal history checks for out of country Immigration or legal matters requiring fingerprinting-12$ for hard copy fingerprinting.   – Public and Private School Employees and Contractors. Consumer must present a valid ORI#, OCA# or VECHS number. Fees may vary, please contact us for accurate quote.   -Professional and Non-Professional Guardian Program in Dade-Broward-Palm Beach- $54.25/Person, Includes State & Federal Fees, Taxes, IDENTICO Processing fee.   – Standard FBI Applicant fingerprint card (FD-258) fingerprinting for Federal and State Banking/Investment permits/licenses- 15$ for hard copy fingerprinting.   For more information or to schedule your appointment please contact us today at (954) 239-8590 or visit our official website www.myidentico.com, for more information. Our office is located at 3948 Pembroke Road, Suite E, Pembroke Park, FL, 33021, and if you decide to use our in office services feel free to visit us. We have an open-door no appointment is required policy, however if you would like to schedule an appointment at certain time, please visit http://www.myidentico.com/hitappoint/ and we’ll serve you first regardless of any wait line.   Sincerely, IDENTICO LLC.
Categories
AHCA Background Screening

Fingerprinting for Medicaid Providers Re-Enrollment Application

The Medicaid Provider Re-enrollment Application Packet consists of:

 

• A Florida Medicaid Provider Reenrollment Application
• A Medicaid Provider Agreement
Fingerprint Cards (or proof of exemption from fingerprinting)
In addition, applicants should attach any supporting documentation necessary to show proof of valid licensure, ownership of a tax id, a name change, change in ownership, or any other documentation supporting continued eligibility for enrollment in Florida Medicaid.

 

Criminal History Screening – Florida Medicaid requires criminal history screening for both enrolling and re-enrolling Medicaid providers. The following individuals are required to be listed in question 3 and to submit to a criminal history check:

 

• All partners or shareholders with an ownership interest of five percent or more
• All officers (this includes the president, vice president, etc.)
• All directors (this is the board of directors)
• Financial records custodian
• Medical records custodian
• All billing agents who are employees of the provider
• All managing employees or affiliated persons, including pharmacy managers
• All individuals authorized to sign on the account used for electronic funds transfer

 

If an individual belongs to more than one of the above categories, they only require one criminal history check.

 

Each applicant seeking to participate in the Medicaid program must submit a complete set of fingerprints for each person declared on an initial or renewal application for the purpose of conducting a criminal history record check.
In an effort to streamline the background screening process, AHCA is now encouraging providers to use vendors like IDENTICO who offers electronic fingerprint scanning services. This process avoids the traditional fingerprint card process where finger prints are “rolled” in ink onto an FBI fingerprint card and mailed hard copy with a check for processing. This improves accuracy with fewer rejections (no ink smudges) and improves timeliness of the background investigation process.

 

This enhancement to the provider enrollment process allows providers to enroll without mailing any hard copy documentation. Rather, with electronic scanning of fingerprints handled by approved vendors, applicants may submit their application and all remaining supporting documents through the online Enrollment Wizard.

 

The following provides detailed information on how to take advantage of this new option:

 

Level of Screening Required

Provider applicants to Florida Medicaid require a Level 2 screening which involves a fingerprint check of state and federal criminal history information conducted through the Florida Department of Law Enforcement (FDLE) and the Federal Bureau of Investigation (FBI).

 

Submission of Fingerprints

All provider applicants are encouraged to submit their fingerprints electronically.

Forms of Electronic Screening

 

The most common form of electronic screening involves use of a LiveScan device which is a type of equipment used to directly capture fingerprints through a scanning function. Persons being screened place their hands directly on the scanner for reading. Fingerprint scanning using a LiveScan device provides faster results and generally costs less than hard card scanning as there is less handling involved. LiveScan capture also produces a better quality print, so has a lower rejection rate of illegible prints (no ink smudging, etc).

 

IDENTICO LLC- the LiveScan vendor approved to submit fingerprint requests through the Florida Department of Law Enforcement (FDLE). The cost of services is $54.25 and it includes state and federal criminal history search fees imposed by FDLE and FBI. The LiveScan screening is available at our office locations at 3948 Pembroke Road, Suite E, Pembroke Park, FL, 33021 or through mobile services where the vendor will either come to the provider location (based on certain volumes and fees) or another pre-arranged location.

 

To ensure the results of your screening are delivered to Florida Medicaid and not to AHCA’s Division of Health Quality Assurance, be sure to use the correct account number, or ORI, assigned to Florida Medicaid. The ORI which should be used for Medicaid Enrollment and Re-Enrollment is FL922013Z.

 

Hard card scanning is a method of submitting a traditional fingerprint card where fingerprints are “rolled” in ink onto an FBI fingerprint card. Cards may be converted to “electronic” by using a machine that scans the cards. There is typically a fee associated with “rolling the prints” as a high degree of skill is required to achieve the necessary quality. Hard cards for Florida Medicaid screening must be supplied by Florida Medicaid because they must include the preprinted ORI# to assure results are returned to Florida Medicaid. The completed cards must be mailed along with a check or money order for $43.25 per card to the Medicaid fiscal agent for processing at: P.O. Box 7070, Tallahassee, FL 32314-7070. Be sure to include your application tracking number or Medicaid ID so the cards may be applied to the correct records. To request a supply of fingerprint cards, contact the fiscal agent at 1-800-289-779, Option 4.

 

Exemptions to Submission of Fingerprints:


• Individuals who successfully submitted a fingerprint card to Florida Medicaid within the previous twelve months. Attach a list of all persons requesting this exemption including full name and social security number.
• Individuals who successfully completed both a state and national criminal history check (level 1 and level 2) within the previous twelve months through another state agency or department. Attach proof on letterhead from the state department or agency that required the background screening showing all of the following: the individual’s name, social security number, type of screening, date screening was completed, and the results.
• Not-for-Profit Board of Directors – Certain directors of not-for-profit organizations are exempt from background screening for Medicaid under Subsection 409.907 (8)(a), F.S.. Submit a completed Organization Affidavit for Exemption from Medicaid Criminal History Check including a list of the names and social security numbers for any directors requesting this exemption.

 

Accuracy of statements contained in any exemption request will be subject to verification by Medicaid.

 

Rejected Fingerprint Cards – Fingerprint cards that are rejected by the FBI will be returned directly to Medicaid Contract Management. Rejected fingerprint cards will be accompanied by a United States Department of Justice Form 1-17 A, Rev 5-2-96, or Form 1-12, Rev 4-28-97, that lists the various reasons a fingerprint card may be rejected. If a fingerprint card is rejected, it will be necessary for the applicant to obtain and submit a new fingerprint card. In order to preclude duplicate payments and to receive a complete FBI record, the applicant must submit the rejected fingerprint card along with the new fingerprint card. Failure to submit a new fingerprint card will result in denial of a pending reenrollment or termination of an active provider.

 

NOTE: Providers who have had a fingerprint card rejected by the FBI are encouraged to request the law enforcement office supply a letter declaring the prints to be the best obtainable prints when they are re-fingerprinted. If the second card also rejects, the best prints letter will facilitate a manual search of the FBI records in lieu of submitting a third fingerprint card.

 

IDENTICO LLC has fingerprinted hundreds of physicians from various health care groups as part of their Medicaid Provider Re-enrollment Application. Most fingerprinting had been made on our mobile units.  We came to clinics, hospitals, mental health facilities etc. and fingerprinted doctors and provider’s administration.

 

IDENTICO is FDLE authorized Live Scan vendor serving South Florida.  With any question related to Level 2 background checks please call us at (954) 239-8590 or visit us online at www.myidentico.com for more information. We provide Mobile Fingerprinting Services and would come to your facility to fingerprint any size groups. Visit our office located at 3948 Pembroke Road, Suite E, Pembroke Park, FL, 33021 for all fingerprinting, background screening or drug testing needs.

Categories
Live Scan Fingerprinting in Florida (General)

Fingerprinting in Miami

If you need fingerprinting services in Miami or simply looking for a live scan fingerprinting location in South Florida, then IDENTICO LLC should be your choice for all level 2 background screening and fingerprinting needs. IDENTICO is a Live Scan Fingerprinting and Background Check Vendor providing FBI Level 2 Fingerprinting and Pre-Employment Background Screening for AHCA, DCF, APD, VECHS, DBPR, DMV, DOACS, Legal Name Change in Miami, Broward, Palm Beach, Martin counties.

 

We offer both in-office and mobile fingerprinting services. For more information or to schedule your appointment please contact us today at (954) 239-8590 or visit us online at www.myidentico.com. Our office is located at 3948 Pembroke Road, Suite E, Pembroke Park, FL, 33021. We have an open-door no appointment required policy, however if you would like to schedule an appointment at certain time, please visit http://www.myidentico.com/hitappoint/ and we’ll serve you first regardless of any wait line.

 

Sincerely,

IDENTICO LLC.

Categories
VECHS Program

Jessica Lunsford Act. Level 2 Backgroud Screening for School Districts and Private Schools.

The Jessica Lunsford Act was passed by the 2005 Florida Legislature and signed into law by Governor Bush following the assault and murder of Jessica Lunsford in Homosassa Springs, Florida. This crime was allegedly committed by an individual who had at one time worked as a subcontracted mason at Jessica Lunsford’s school. The Act focused primarily on increasing the measures used to monitor sexual offenders or predators. However, part of the Act specifically related to individuals with access to school district campuses. This Technical Assistance Paper (TAP) is to provide assistance to districts and contractual personnel to implement s. 1012.465, Florida Statutes, as amended by the 2005 Legislature.

 

Section 1012.465, Florida Statutes, now states:


(1) Non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, who have direct contact with students or who have access to or control of school funds must meet Level 2 screening requirements as described in s. 1012.32, F.S. Contractual personnel shall include any vendor, individual, or entity under contract with the school board.
The statute, as amended, applies to three categories of either non-instructional or contractual personnel, all of whom must meet Level 2 background screening requirements, including those:


1. Who are permitted access on school grounds when students are present,
2. Who have direct contact with students, or
3. Who have access to or control of school funds.
The statute applies to such persons employed or contracted with any Florida public school district in any Florida public school, including:
-Traditional Public Schools
-Charter Schools
-Alternative Schools

District Responsibilities

 

1. Background Screening:
School districts must conduct the fingerprinting/background screening of noninstructional or contractual personnel at a location designated by the district using the code (ORI – Originating Agency Identifier) issued to the district by the Florida Department of Law Enforcement (FDLE), and determine whether the individual has been convicted of a crime of moral turpitude.

 

2. Verification of Personnel on School Campuses:
For affected persons, each district must establish policies and procedures to ensure that only individuals who have undergone a background screening and have been approved to come on campus are allowed access on school grounds when students are present, or to have direct contact with students, or to have access or control over school funds.
In addition, each district must establish communication policies and procedures to ensure that all pertinent parties are notified when an individual terminates service with the district.

 

3. Sharing of Records:
Districts may share background screening results with other public school districts and are encouraged to do so to reduce the time and fiscal impact on certain service providers who may be providing contractual services in multiple districts.
Such persons may include:
– Vendors, including soda/milk/snack vendors under contract with the district
-Sports officials
-Construction contractors and subcontractors
-Senior ring, photography, or yearbook vendors

 

Should districts choose to share records, it is recommended that the cooperating districts execute a Memorandum of Understanding which clearly spells out the role to be played by each district. Any employee provided access to criminal history records should be cautioned as to the confidentiality of the information contained within the record, and should not discuss such information outside of those also legally allowed access to such record.

 

4. Maintenance of Records:
After receiving the initial background check results from the FDLE, the original submitting district will thereafter be electronically notified by FDLE, in writing, of any new arrests. The original submitting district should forward the arrest information to any districts with which they have shared the criminal record. In addition, s. 1012.32(3), F.S., requires each school district to inform the FDLE of any change in the affiliation, employment, or contractual status of an individual previously fingerprinted.

 

The prints of an individual who terminates service with a district and is later reengaged to provide additional services must be re-submitted to the FDLE. Those individuals who provide services on a periodic basis pursuant to an on-going contract and who do not effectively break service should continue to have their arrest record results transmitted to the district by the FDLE.

 

The requirements applicable to those entities receiving fingerprint background check results are set forth in Rule 11C-6.010, promulgated by the FDLE pursuant to authority in s. 1012.32(3), F.S.

 

IDENTICO LLC provides background screening services to several private schools, whose background screening policies are based on National Child Protection Act (NCPA) as well as on Jessica Lunsford Act. Such private educational entities are qualified to obtain Level II background screening through VECHS program. Volunteer and Employee Criminal History System (VECHS) program allows for qualified entities to obtain state and national criminal history record checks on individuals working with children, the elderly or the disabled.Under the NCPA and Florida statute, a “qualified entity” is a business or organization, whether public, private, for profit, not-for-profit, or voluntary, that provides care or care placement services, including a business or organization that licenses or certifies others to provide care or care placement services. “Care” means the provision of care, treatment, education, training, instruction, supervision, or recreation to children, the elderly, or individuals with disabilities.

 

If you work or volunteer for “qualified entity” and VECHS screening is required as part of your employment or volunteerism, please contact us today.  IDENTICO is FDLE authorized Live Scan vendor serving South Florida.  With any question related to Level 2 background checks please call us at (954) 239-8590 or visit us online at www.myidentico.com for more information. We provide Mobile Fingerprinting Services and would come to your facility to fingerprint any size groups. Visit our office located at 3948 Pembroke Road, Suite E, Pembroke Park, FL, 33021 for all fingerprinting, background screening or drug testing needs.